OperExa
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Hospitality analytics & reporting platform

Clearer numbers for
smarter venues.

OperExa unifies revenue, banking, labour, stock and financials into one analytics platform — with live KPIs, management reports, and polished Excel and PDF exports.

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Email + Google sign-in. Modules activated by the OperExa team after sign-up.
See it in action

Your week's numbers, before your first coffee.

Every operator KPI on one screen — sales, labour %, gross profit, weather, week close — with Actual vs Budget vs Forecast vs Last Year on the same axis.

OperExa executive dashboard with weekly KPIs, comparatives and 10-day weather
AI sales forecast for the next 8 weeks with operator recommendations
See next week before you order stock.
AI-written recommendations trained on your own sales, weather and bank holidays.
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Weekly P&L with GP%, labour % and 26-week trend chart
26 weeks of P&L, one scroll.
Every line trended, every variance calculated. Board-ready PDF in one click.
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Stock and gross profit report with GP-by-category donut and top 10 items chart
Know your GP before Monday.
Category-level GP the moment you close the week — no accountant lag.
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Modules

Every back-of-house process, intelligently connected

Twelve integrated modules that share one source of truth, so a deposit logged today flows to banking, financials, the dashboard and the weekly P&L without re-keying.

Executive dashboard
Actual vs Budget vs Forecast vs Last Year, with weather, sales, wages and stock GP at a glance, pick any week.
Sales Input
Daily and weekly revenue capture, up to 15 configurable categories, service charge and vouchers.
Petty Cash
Logged tin-by-tin spend that flows straight to Banking Input never re-keyed.
Vouchers
Quantity-based voucher sales and redemptions with per-voucher values defined in settings.
Deposits Manager
Booking and prepaid deposits with multi-instalment tracking and automatic Banking Input sync.
Banking Input
Daily banking sheet with locked feeds from Petty Cash, Vouchers and Deposits differences highlighted instantly.
Cash & Card Reconciliation
Continuous cash ledger with rolling float and card settlement matching to bank receipts.
Inventory & Cost of Sales
Items, suppliers, purchases and stock counts with auto-GP per category and bulk Excel import/export.
Rota, Holidays & Tronc
Drag-and-drop rota with slider time entry, UK statutory holidays, and monthly Tronc distribution by hours or points.
HR Vault
Director/Admin/HR-only employee files, salary history log, visa expiry alerts and document uploads.
Financials
Budgets, Sales Forecast (AI trend analysis), Overheads, Weekly P&L and Executive Summary with comparatives.
Reports & exports
Polished Excel and PDF exports across every module formatted, currency-aware and ready to share.
Compliance & security

Audit-ready by design

Built for groups that need to prove controls, not just claim them — with strict role boundaries, period locks and full audit trails out of the box.

Row-level security
Every record scoped to your venue and role at the database level — enforced server-side, not just in the UI.
Role-based access
Director, Admin, HR and Staff roles with strict permission boundaries. HR data is invisible to non-HR roles.
Period locking
Days lock on close with a declaration. Weeks lock only when all 7 days are closed. Director or OV support can reopen.
Full audit log
Every reopen, role change, deposit movement and HR update is recorded with user, timestamp and reason.
UK statutory holidays
12.07% accrual for hourly staff; pro-rated 28-day entitlement for salaried staff. Visa expiry alerts built in.
Secure payments
Card details tokenised on file (Visa / Mastercard — no American Express), or pay by Standing Order / Bank Transfer.
Explore by area

Five deep dives into what OperExa does

A closer look at how each area of the platform earns its place in a hospitality operator's week.

Executive Dashboard
Executive Dashboard
KPIs, comparatives, weather and week-close tracker on one screen.
Read more →
Forecasts & Weekly P&L
Forecasts & Weekly P&L
AI sales forecast, 26-week P&L, budgets and executive summary.
Read more →
Rota, Payroll & Tronc
Rota, Payroll & Tronc
Drag-and-drop rota that costs against sales. UK holidays and tronc built in.
Read more →
Stock, Purchases & GP
Stock, Purchases & GP
Weekly counts, invoice-level purchases and auto-calculated GP per category.
Read more →
Reports & Exports
Reports & Exports
30+ reports across Performance, Sales, Banking, HR, Accounting and Stock.
Read more →
Deposits & Events
Deposits & Events
Every booking, every instalment, connected to banking and forecast.
Read more →
Pricing

Modular pricing, per venue

Pick the tier that matches your operation. Billed monthly per venue, exclusive of VAT. The OperExa team activates and provisions modules after sign-up.

Payroll & HR
£75+ VAT / site / mo
Full HR, Rota, Holidays & Tronc for a single site.
  • HR records, contracts & documents
  • Rota (drag-and-drop scheduling)
  • Holidays & absence tracking
  • Tronc pool distribution
  • Labour-only dashboard
  • HR & Payroll reports
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Most popular
Basic
£150+ VAT / site / mo
Everything in Payroll & HR, plus revenue, banking, stock & core financials.
  • Everything in Payroll & HR
  • Sales, Petty Cash, Vouchers & Deposit Manager
  • Banking Input & Daily Report
  • Stock, Purchases & Cost of Sales
  • Sales Forecast, Overheads & Budgets
  • Standard dashboard
  • Sales, Banking, Events, Accounting & Stock reports
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Premium
£225+ VAT / site / mo
Everything in Basic, plus reconciliation, executive financials & intelligence.
  • Everything in Basic
  • Cash & Card Reconciliation
  • Executive Summary, Weekly P&L & 26 Weeks Analysis
  • Enhanced dashboard (Weather, AI insights, trends)
  • Weekly Management Report & Sales vs Budget vs Last Year
  • Advanced date-range reports
  • Multi-site Group Dashboard
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Pay by card (Visa / Mastercard — no American Express), standing order, or bank transfer. Configurable from Settings → Subscription after sign-up.

Ready in two minutes

Create your venue, invite your managers with the right role, and start capturing today's numbers. The intelligence layer kicks in after your first full week.

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